Record Series:  MAPS - SURVEYS (FILED)

Dates:  1786 - PRESENT

Location:  1959 & earlier located in Records Storage Center; 1960 to present located in County Clerk's Record Room.

Format:   Linen, paper (with or without canvas-backing), and mylar; generally 8 1/2"x 14"  to 24" x 36" in size.

Arranged:  1982 & earlier By Town, File Dates;  1982 - present By File Date.

Volume:     6510 Items,  200 cubic ft

Department: County Clerk

Legal Restrictions: None

Use Restrictions: Staff will access all records in the Records Storage Center and must approve all requests for copies.

Historical Background:

According to the Laws of New York (L. 1910) and described in Thomson's Laws of New York 1939 (Real Property Law Section 334), any person or corporation subdividing real property for the purpose of offering the property for sale to the general public shall file an original map of the property with appropriate certification of a licensed land surveyor, with the county directed to placed in consecutive order and indexed according to all substantives in the subdivision title. Appropriate filing and indexing fees were also attached and duplicates were required to be placed in the office of municipal clerk where the propery was situated.  Current procedure in Warren County require Office of Real Property to collect specific fees based on the number of maps being filed, certification by County Treasurer of taxes paid, and filing and indexing in the Office of the County Clerk.  Early filings included linen, canvas-backed paper, and even some blueprints in sizes ranging from 8"x10" to 36"x48", today's procedure requires a mylar original not in excess of 24" x 36".

Description of Record Series:

Formats include linen, paper (with or without canvas-backing), and mylar, being generally 8 1/2" x 14"  to 24" x 36" in size, and provide a drawing of the property with adjoining lots, survey title, north points, owners, map creation date, surveyor's name & certification,   scale and map legend, certification by the County Treasurer, and all necessary filing information including file dates and location.  Collection also includes Condominium Maps, Wetlands, Hiland Park Master Plan, Glens Falls Tax Maps (1926), Queensbury-Ft. Ann Boundary Lines. CO-2 # 212.

Purpose of Record:

To provide an official record of the subdivision of real property for the purposes of being offered for sale to the general public.

Other Formats:  Maps have been reproduced in Bound Volumes 1982 & earlier (arranged by Town); Maps 1982+ have been scanned using a large format document scanner, catalogued electronically.

Finding Aids:  Indexing formats include:  Manual A-Z (1992 & earlier), Town Index Books (arranged by file date); electronic databases 1786-1992 and 1992 - present, Internet webpage by name with town, book numbers, file dates, remarks, original location.  Information also appears in archival catalog and inventory.

Related Series: Maps - Surveys Unfiled, Searches-County, Deeds, Maps - Deeds