WARREN COUNTY, NEW YORK
ARCHIVAL COLLECTION

Record Series:  RECOGNIZANCE

Dates:  1814 - 1909

Location: Warren County Records Storage & Archives.

Format:  Handwritten legal documents for the early 19th century followed by the use of pre-printed forms with handwritten entries,

Arranged:  Chronological by Filing Date

Volume:   4 cubic ft

Department: County Clerk

Legal Restrictions: None

Use Restrictions: Staff will access all records and must approve all requests for copies.

Historical Background:

Early filing practices often found the recognizance  (a record of bail or undertaking) for a court action co-mingled with the surety bonds and undertakings for tax collectors and other officials.  While similar in that each set forth certain obligations, the term "recognizance" in Warren County reflects court-related bail bonds and the term "bonds and undertakings" is used to identify obligations issued to officials.

Description of Record Series:

Comprised of handwritten legal documents for the early 19th century followed by the use of pre-printed forms with handwritten entries, refoldered into acid-free enclosures, and containing the following information:  description of the obligationincluding names of the court, justice/judge, defendant and sureties; amount of bail, appearance date & place, filing dates, and, if criminal, identification of the offense.  Early documents single page with reverse side bearing filing information, while in later years, documents often multiple pages, with case-related records attached.  Varying titles include:  bond, undertaking, recognizance of prisoner, underaking on appeal, undertaking on holding defendant to answer.  Estimated 3000 documents for this date span.  OCA Schedule #  20280 (Civil) and #30650 (Criminal).

Purpose of Record:

Defined as an obligation of an individual (defendant or witness) to perform a particular act, i.e. to appear before the court in response to a legal proceeding.

Other Formats:  None

Finding Aids: Series locations on inventory database.

Related Series: Recognizance Book, Bail Bond Book, Innkeepers Recognizance, Bond & Undertaking Register (these are also available on microfilm).

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