Data Safe - Protecting the Paperwork of Your Life

In 2007, then New York State Association of County Clerks president, the Hon. Kathy Marchione (Saratoga County), long a proponent of good records management, brought forth an initiative aimed at creating awareness on the part of the public to preserve and protect their own personal records. The project was completed under the term of 2008 NYSACC president, the Hon. Jim Culbertson (Livingston County).

It was a natural step to take. Inherent to the position of County Clerk is the preservation and protection of the public record. It is with us each and everyday... from the care offered centuries-old documents in county archives to the setting of the highest standards for management of today's electronic records.

The "Data Safe" Project that evolved was carried out by the association's Records Committee, co-chaired by the Hon. John Zurlo (Clinton County), the Hon. Pamela Vogel (Warren County) and with committee members from Chenango, Delaware, Herkimer, Jefferson, Putnam and Wayne Counties.

The project not only identified documents of personal importance but also provided a resource listing of agencies - local, county, state, federal - from which to obtain replacements in the event of loss or disaster. At its conclusion, the Clerks each received a supply of "Data Safe" packets... large, clear plastic zip-lock bags in which to place documents as well as the essential information.

The NYSACC of County Clerks is grateful to and recognizes the financial support of Sen. Joseph Bruno for providing funding for the Clerks' packets and as well as to the advisory services provided by the Clinton County Office of Emergency Services, the New York State Archives, and Council of State Archivists.

Please check out the "Data Safe" information provided on this website!

Protecting the Paper Work of Your Lives: What's Important!
Replacing Valuable Documents: Who To Contact!

And to learn more about the project, please contact:

Warren County Clerk Pamela J. Vogel
(518) 761-6427
e-mail